Admin Data Enrichment

Let’s start with admin data enrichment. By this, we mean adding data to your products that will make it easier to manage your online store.

All product enrichment is done on the Product Detail pages. So we need to navigate to Product Catalogue > Products to get to our product list.

Then select the product we want to enrich and click Edit.

ADDING COST PRICE

Cost price is part of our Profit Module, Advanced Reporting and our Purchase Order Module. All of these are covered in their own tutorial in detail. For now, we just want to add a cost price to a product.

Navigate to the Price & Qty tab. Add the Product Cost in the Cost (amount) field. There are some options for additional costs, but they will be discussed in detail in the Profit Module tutorial.

If you navigate to the Stock History tab, you should see the date & time of the change, the username of the person that made the change and you should see the change in cost.

In the comment box, you could enter some comments on the reason for the change in cost or qty.

Let's navigate to the Data tab to complete the next few pieces of information.

The Purchase Order replenishment levels only apply when you have a version of Arpastart eCommerce that has the Purchase Order functionality. The module itself will be discussed in detail in its own tutorial, but we want to quickly mention the replenishment levels here. You can set a store default for minimum and maximum levels, which is what you can see here. By default, our test store the levels are set for minimum 5 and maximum 20.

If you use the replenishment functionality in our Purchase Order module, the following will happen. If you generate an order and the stock level of this product is less than the minimum, it will order the quantity it needs to fill it to the maximum.

So in this case, if we only have 4 left in stock, the system would put 16 units on the order.
<strong>20 (Max level) - 4 (still in stock) = 16
</strong>

INVENTORY MANAGEMENT

Subtract stock by default is set to Yes. That means that for every order, the system subtracts the purchased stock from your inventory pool.

As a general rule, you would only set this to No when you are selling digital products, such as e-books or software.

Even if you are not subtracting stock, the system will not check out more than is in inventory, as part of a stock reservation safety rule. So if you set your e-book to not subtract stock and qty to 1, a customer could never buy more than 1 in a single purchase.

TIP: If you are not managing inventory on a product, we recommend that you set the available quantity to 999.

SKU and EAN can also be added here to identify the exact product. We have many more data fields available on request, but by default, we only show SKU and EAN.


You could enter an SEO keyword here, but we recommend that you use our SEO module to manage this. It will be covered in another tutorial.

If you do decide to enter an SEO keyword here, remember this: Keywords must be unique across your store and cannot contain spaces.

The Product Options tutorial discussed in detail how to add options to a product. In the demonstration below, we will add a Black version of the iMac.

The Product Attributes tutorial discussed in detail how to add Attributes to a product. In the example below, we will add a Display Size of the iMac.

SHIPPING

Requires Shipping is set to Yes by default. Generally, you would only use No here if the product is a downloadable product.

Even if you only offer a pickup in store, this is still considered a Shipping Method by the system and you should set Requires Shipping to Yes.

Date Available is the date when a product will become available for customers. Before this date, the product will not show in your store front.

Dimensions and Weight need to be added to get accurate Shipping Quotes. Depending on the look and feel of the store, they can also be displayed on the product page.

Unit of Measure (UOM) for Dimensions and Weight are setup globally for your store, but you can override them here if needed.

You can even add new UOMs on the fly by using the blue add buttons.

Relevant forms will open up a popup window. Just close the popup when you are done.

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